Project Leader Roles and Responsibilities in Project Management

StarAgilecalenderLast updated on May 17, 2022book15 minseyes14949

Well understood project leader roles and responsibilities lead to successful project delivery. It is a must to do systematic preparation, hire the right talent and the entire team cooperates at the right time. Team members are vital to developing a project, but it isn't always evident who they are or what their tasks are.

For a project to be successful, it has to be finished within the provided time frame and with a specific set of goals. You cannot do this alone. You require assistance. A project Leader with expertise is required for a specific project. To get the task completed, we'll need some support. 

And in this case, project leader roles and responsibilities are required to finish a task. Projects exist in every business, including design, development, information technology, telecommunications, and others, and they all have one common goal: completing the project on time.

The Role of a Project Leader

Every section of a growing organisation is concerned with leadership. And if you want to be a project leader, you need to identify the correlation between being a project manager and being a project leader.

A project leader is an expert who leads others and ensures that a project is completed successfully. Engaging the team, encouraging them, attending to their requirements, and maintaining a comfortable and effective work environment are all roles of the project leader.

A project leader is an assigned, trained professional responsible for leading a project to success. It is the responsibility of a designated, well-trained professional to ensure the success of a project as a project leader. A project might be short-term or long-term in nature. Short-term projects can benefit from a single point of contact and a clearly defined deadline for completion. When a project is long-term in nature, we may require a project leader to ensure that the work continues smoothly in the case of a persistent absence from the business in search of better opportunities.

The Project Leader's Requirements

  1. An expert in the field of leadership they are assigned with
  2. Make specific plans for achieving project objectives.
  3. Have team managerial and motivating skills to regulate team members' attitudes.
  4. Should be very collaborative and honest with all team members.
  5. Should be able to deal with challenging situations promptly and effectively
  6. Motivate team members to complete their assigned tasks efficiently to accomplish the project's objectives.
  7. Evaluate and provide guidance and feedback to team members to improve their expertise and the project's performance.
  8. Foster a spirit of teamwork among team members instead of individual contributions that may not match well with other individual outputs.
  9. Be responsive to opinions from teammates and express a positive signal to them as required.
  10. Ensure that every person's efficiency and participation in the team's achievement can be evaluated. 

Roles and Responsibilities of the Project Leader

The role of a project leader in project management includes a lot of different things, like planning well, overseeing project description, organising tasks, supervising projects, motivating teams, and making important decisions about how to set up a strategy for the proposed project. PMP training allows you to demonstrate your experience leading and managing projects. 

Depending on the organisation, business, and the job framework, a project leader's roles and responsibilities will differ significantly. Typical responsibilities include.

  • Participating in conferences with other business executives
  • Keeping track of the progress of the work, they're involved in
  • Maintaining the team's attention on the task and progress toward its completion
  • Prototyping new products
  • Interacting with teammates
  • Preparing project reports
  • Formulating a project's objectives and scope
  • Motivating and inspiring team members
  • Coordinating the use of human resources
  • Determining the allocation of project resources
  • Providing emotional support to participants in the project
  • Establishing a project's lifecycle
  • Ensuring that the team is managed effectively

What are the Different Kind of Leadership Models?

There are many ways to lead a project team. Each style has its own set of advantages, and each may be better suitable for a particular context. Listed below are different types of leadership and also their respective applications.

1. Democratic 

Democratic leadership is a very common method of team leadership. Team members frequently participate in such leadership. Having a board of directors in a major firm is an example. The board of directors has the final decision, even if the corporation is led by a chairman who sets the vision and strategy. They can decide what to do if the majority of the team agrees.

2. Autocratic 

An autocratic leadership style is characterised by a hierarchical structure in which only a single individual has the authority to make decisions. With a diverse group of people, this approach to leadership has the potential to work well in various circumstances. For example, if an engine fails on a naval ship, the captain is ready to follow the engineer's advice. Autocratic CEOs frequently take their employees' input into account, but they make their final decisions.

3. Laissez-faire 

The leadership in which the leader has entire faith in their team's capacity to carry out tasks. The leader frequently has excellent collaboration yet trusts their teammates to finish tasks individually. This leadership approach frequently works successfully when teammates have equivalent skills and talents.

Skills that Empower Project Leaders

Project leaders often have a lot of different skills. Typically, most of the valuable qualities a project leader possesses are soft skills. However, because leadership typically positively affects others, numerous people skills may be required when managing a project.

Apart from enhancing team confidence and increasing efficiency, additional critical leadership skills include the following:

1. Interpersonal Expertise 

Interpersonal skills are essential for project leaders who want to engage their teams in a consultative role. Experts in project management believe that a lack of interpersonal skills is the main cause of project failure. Of course, you’ll spend time communicating with various parties, so you'll need to improve your communication skills to the best.

2. Developing a Strong Attitude 

The most critical project leader roles and responsibilities are boosting team members' enthusiasm and displaying a positive view, even during crisis situations. Project leadership and management are all about establishing trust in teams that, regardless of how severe a situation is, a solution will exist.

3. Honesty

Project leaders should be honest while creating ethical norms and fostering communication efficiency. Integrity and honesty are two critical traits of project strong leadership that project teams should exhibit to increase confidence among clients, participants, administration, and other parties.

4. Decision-Making 

The project leader has the final decision on streamlining operations and solving issues. Thus, the role of the project leader to make smart decisions is a vital leadership position.

Decision-making is a vital leadership skill for project managers because it has a significant impact on the result of work. To be a successful professional, you need to be able to make good decisions.

5. Team Lead 

The majority of a project leader's tasks revolve around leading their team efficiently. To accomplish project objectives, leaders must form a team of employees with the necessary skill sets and build teamwork. Team management success requires collaboration, goal formulation, and frequent performance assessments.

6. Communication 

Effective communication is a necessary skill for project leaders. Leaders who want to communicate ideas or lead a group of people effectively should encourage and support clear communication.

7. Listening 

Project leaders need to pay attention to what their team members are expressing. Understand team members' concerns and attempt to resolve any difficulties to maintain productivity.

8. Resolving conflicts 

Conflict is frequently unavoidable when a varied group of individuals works together. On the contrary, nothing slows down work progress more than conflict inside the team. The roles of Project leaders should be proactive in identifying growing conflicts and working to de-escalate any disputes or issues between team members. A harmonious work atmosphere is necessary for team members to prosper.

9. Teamwork 

The project leader's role and responsibility are strong indicators as leadership is the most important skill necessary to succeed. Project leaders must act impartially to ensure that all teammates are treated fairly. Leadership needs the ability to resolve disagreement, manage a team, and communicate effectively. Set realistic goals and prepare the workforce with the skills to achieve them.

10. Thinking Analytically 

Developing innovative solutions, identifying potential productivity bottlenecks, and overcoming barriers are common problems for project leaders. A smart project manager has excellent critical thinking abilities that enable them to succeed in any situation.

11. Planned Activity 

While project leaders are mainly concerned with directing their teams, they must still verify that work is completed on time. These professionals should understand the team's strengths and skill levels and superior time management to ensure that all activities are accomplished efficiently.

Earnings of a Project Leader

In the United States, the annual salary for a project leader is $102,542. As a project leader, your salary may vary based on your qualifications and the project's requirements. Project leaders who lead a team of more than 100 employees should anticipate increased duties, resulting in a higher salary. In addition, as you grow in your work, you may be able to earn a higher salary.


Project management is now an essential aspect of modern business. Project management is increasingly used to analyse and evaluate activities and ensures they meet their objectives. If you're preparing through the PMP online training, you're aware that there is a great opportunity to learn. 

If you want a project to succeed, it is not entirely up to the project leader. Their effort is to take the initiative a success. The entire team must work together with the project leader to make a project successful. Understanding the roles of project leaders may assist you in identifying leadership attributes that you can enhance and develop to thrive in this field.

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